City of Santa Clarita

City Council Agenda Item

CANYON COUNTRY PARK INCLUSIVE PLAY AREA, PROJECT P4018 - AWARD DESIGN-BUILD CONTRACT

Information

Department:Public WorksSponsors:
Category:AwardSub-Categorys:Contract

Fiscal Impact

Adequate funds were appropriated as part of the Fiscal Year 2018-19 budget to project expenditure account P4018203-5161.001, Community Development Block Grant (CDBG) Fund, to support the recommended contract.

Recommended Action

City Council:

 

1.      Award the design-build contract to Great Western Installations, Inc., in the amount of $1,012,000, and authorize a contingency in the amount of $106,260 for a total contract amount not to exceed $1,118,260.

 

2.      Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

Background/Alt Actions

BACKGROUND

 

This project will design and construct an inclusive play area at Canyon Country Park to serve the community. The Canyon Country Inclusive Play Area will provide a play area with elements that welcome children of all abilities to play, learn, and grow together. Inclusive play areas also allow adults of varying ages and abilities to actively engage with the children in their care. The play area thus becomes a multigenerational gathering space. This project exemplifies the City of Santa Clarita’s (City) commitment to improving the quality of life of its residents and supports the Building and Creating Community theme of the Santa Clarita 2020 plan.

 

On October 24, 2018, a Request for Proposal (RFP) was advertised on the City’s website. Consulting firms desiring to submit a proposal for consideration for the Canyon Country Park Inclusive Play Area had to first meet prequalification requirements set by the City. 

 

On December 10, 2018, the City received four proposals with the corresponding prequalification criteria and all four submittals met the prequalification requirements. Staff from the Capital Improvement Projects and Traffic and Transportation Planning divisions reviewed and evaluated the proposals based on understanding the required scope of work, experience and qualifications with similar projects, potential issues and resolutions, and approach to project schedule and public engagement. The four firms and their respective scores are listed below.

 

Rank              Company              Score              Location

              1.              AMG              82              Santa Clarita, CA

              2.              Great Western Installations, Inc.              76              Wellsville, UT

              3.              Landscape Structures               73              Delano, MN

              4.              ORTCO, Inc.              50              Orange, CA             

 

Per the City’s purchasing policy, contract negotiations should begin with the highest ranked firm. Should an agreement not be reached, negotiations should be terminated with that firm and begin with the second ranked firm. The process should continue until an agreement is reached with a satisfactory firm.

 

Staff negotiated with AMG and was not able to reach an agreement; therefore, staff and AMG agreed to terminate negotiations. Staff then negotiated with Great Western Installations, Inc., and an agreement was reached. Staff recommends awarding the design-build contract to Great Western Installations, Inc., based on their experience with similar projects, the completeness of their proposal, project cost, and their interview (see attached Concept Design).

 

The requested contingency will cover any unforeseen issues or additional needs that may occur during the design and construction process. The remaining funds in the budget will cover staff oversight related to the construction and project management, public works inspection, labor compliance, and administrative costs.

 

While the City maintains a Support of Local Businesses Policy, the California Public Contract Code does not permit use of that policy in this type of procurement. 

 

ALTERNATIVE ACTION

 

Other action as determined by the City Council.

Meeting History

Feb 12, 2019 6:00 PM Video City Council Regular Meeting
RESULT:APPROVED [UNANIMOUS]
MOVER:Bob Kellar, Councilmember
SECONDER:Cameron Smyth, Mayor Pro Tem
AYES:Marsha McLean, Cameron Smyth, Bob Kellar, Bill Miranda, Laurene Weste