City of Santa Clarita

City Council Agenda Item

APPROVE THE PURCHASE OF A 2019 FORD SUPER DUTY F-250 TRUCK

Information

Department:Administrative ServicesSponsors:
Category:ApproveSub-Categories:N/A

Fiscal Impact

Adequate funds were appropriated during the Fiscal Year 2019-20 budget in expenditure account 12103-5201.003 to support the recommended action.

Recommended Action

City Council:

 

1.      Approve the “piggyback” purchase of a 2019 Ford Super Duty F-250 truck using Sourcewell contract #120716-NAF in an amount not to exceed $54,102.

 

2.      Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

Background/Alt Actions

BACKGROUND

 

The City of Santa Clarita’s (City) Public Works Department uses utility work trucks to carry out numerous jobs at various City facilities. One of the City’s current utility trucks, Vehicle 122, has been in service for 19 years and meets the criteria for replacement. In addition, the current truck has developed mechanical defects that cannot be resolved by the manufacturer, causing constant downtime and repairs. Numerous parts and features of the truck have become obsolete and are no longer able to be replaced. The cost to maintain this truck has steadily increased, since issues continue to be more consistent. Staff has determined that a 2019 Ford Super Duty F-250 truck will serve as an equivalent replacement.

 

During the Fiscal Year 2019-20 budget process, Vehicle 122 was identified on the City’s annual vehicle replacement list, which was approved by the City Council. After conducting extensive research to find the most competitive pricing and the highest quality equipment, staff recommends using the City’s “piggyback” purchasing option for this purchase.

 

On July 11, 1995, the City Council approved the use of "piggyback" purchasing, which allows the City to place orders against a competitively awarded public agency contract. The City is using the cooperative purchasing contract with Sourcewell (formerly NJPA), which allows the City to take advantage of an existing process. This contract, which was awarded on January 17, 2017, was competitively solicited through a nationwide bid process and is valid through 2021.

There are no local vendors that provide this type of vehicle due to the customization and features required for this particular truck. After performing a cost analysis and reviewing commercial list pricing for comparable vehicles from other sources, it has been determined that the Sourcewell cooperative purchasing contract with National Auto Fleet Group provides competitive pricing, quality service, and the best value to the City.

 

ALTERNATIVE ACTION

Other action as determined by the City Council.

Meeting History

Nov 12, 2019 6:00 PM Video City Council Regular Meeting
RESULT:APPROVED [UNANIMOUS]
MOVER:Bob Kellar, Councilmember
SECONDER:Bill Miranda, Councilmember
AYES:Marsha McLean, Cameron Smyth, Bob Kellar, Bill Miranda, Laurene Weste